Executive Assistant

Job description

Here’s what you’ll be doing:

Your day to day will be in office with the company CEO. You’ll interface with other members of the
team who work remotely.

• Assisting with administrative needs and client relations
• Making travel arrangements for CEO and other key team members and creating
• comprehensive travel itineraries for each trip
• Coordinating CEO speaking engagement logistics
• Coordinating with the team coaches for client appointments
• Maintaining a handle on company supplies and inventory
• Tracking and driving completion of key deliverables for CEO and Director of Operations
• Responding to messages received via the main company email accounts and providing customer service or directing correspondence to the right department
• Organizing office/company files – faxing, scanning, filing, and responding to customer service inquiries
• Doing research and coming back with your clear recommendations
• Updating and maintaining the operations manuals for your related job functions
• Client care
• Assisting with the on-boarding process for new clients
• Maintaining the tracking of our coaching services delivery
• Responding to client needs
• Helping clients access their program details
• Onsite assistance to CEO during client events, live events, workshops and speaking engagements (some paid travel possible)
• Assisting event management team during company live events
• Assisting in managing the back of the room to ensure all runs smoothly at speaking engagements
• Preparing for client retreats and onsite meetings
• Sending thank you cards/gifts to clients
• Managing our customer funnel entry process
• Compiling the company key metrics report
• Miscellaneous administrative and data entry tasks as assigned
• Manage social media to generate leads

Here’s what you need to have/be to excel in this position:

• A positive attitude based in a foundation of abundance
• Passionate about changing lives and making a positive difference in the world
• A shared commitment to the philosophy and the big “why” behind what I do
• A team player willing to go above and beyond
• Excellent communication skills (verbal and written) and a cheerful disposition
• Strong organizational, analytical, decision making and administrative skills
• At least 2 year’s experience in an administrative support role
• A true maverick on the phone – you’re polite, personable, helpful and positive
• An energetic, eager, smart and personable/passionate personality
• Detail oriented and motivated to get a lot done in a day
• You are able to get a clear grasp of our goals and vision and play an integral role in supporting the achievement of them
• You use discretion, good judgment and take the initiative to learn what you need to perform your role with excellence
• You can pull all the necessary and concrete details out of our fast moving, creative team and turn them into tangible steps and structure
• Proficient with Word, Excel, PowerPoint, Outlook
• Proficient with Apple Products and Mac Operating Systems
• You are excited and open about learning new skills and exploring new technologies
• You’re a whiz at planning and organizational details – nothing gets by you
• You are flexible and ready to do whatever it takes to get your job done with excellence
• You are an excellent project/task manager – you make sure things get done on time by you
• You learn fast, think fast and thrive in a fast-paced environment with the need to meet many deadlines
• Excellent written communication skills
• Must be comfortable communicating with clients via telephone, email or in person.
• Event planning experience a plus

Our Ideal team member is

• Interested in personal development
• Is extremely reliable and operates consistently in integrity
• Possesses strong writing, researching, organizational skills
• Creative, self-motivated and detail-oriented
• Ready to learn quickly
• Familiar and proficient with technology
• Strong with inter-personal skills and the ability to communicate effectively
• Committed to enhancing their skills and adding value
• A rock star who completes tasks correctly, on-time and with excellence

Commitment

This is a part-time position, 25 hours per week but can quickly grow into a full-time role.

We are looking for a dependable, reliable team member who will happily go above and beyond to help the company grow. You’ll be working in our Sandy Springs location with the ability to work from home on specific occasions. Occasionally, you’ll be asked to work on a weekend, these are few and far between.

Compensation:

Compensation for this position will depend on experience and qualifications, but will range from $13-18 per hour. If this is of interest to you, don’t wait as we are actively seeking quality candidates for this role. Successful applicants must complete a skills assessment, strengths assessment, reference check and background check. After a 90-day probationary period, you’ll be eligible for paid time off as well as a health care stipend to assist with health care expenses.

COVID-19 Precaution(s):

• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place

Work Remotely

• No

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• People-oriented — enjoys interacting with people and working on group projects